Quickly figure how much filing paper is costing you

 
 
Figure total employee cost per hour
Average Hourly Wage for Admin/Filing Staff   
Employee Benefit/Burden %  
Total 
 
 
Figure monthly cost to file new documents
Number of files added each month:   
Time required to prepare and file each (in minutes)   
Total 
 
Figure monthly cost of storing old files
Number of four drawer filing cabinets   
Square footage required for a single cabinet   
Office space lease per square foot $  
Total rental cost for on-site file storage 
 
Total rental cost for OFF-site file storage $  
Total 
 
Figure monthly cost to retrieve documents
Number of people who retrieve documents   
Average # of documents retrieved per person, per day   
Average time to retrieve each document, in minutes   
Average workdays per month   
Average labor cost per minute $
 
Total 
 
Figure monthly cost to find mis-filed/mis-labeled documents
Average number of mis-filed documents per month   
Average time to find a mis-filed document (in minutes)   
Average labor cost per minute $
 
Total 
 
Figure monthly fax costs
Number of documents faxed out daily   
Average time taken to fax each document, in minutes   
Average labor cost per minute $
 
Average workdays per month 
 
Total 
 
Figure monthly courier costs
Number of documents sent via Fed Ex or UPS daily   
Average workdays per month 
 
Average cost of UPS/Fed Ex service $  
Total 
 
Figure monthly cost for supplies
Cost for supplies per 500 files stored per month =$200.00. This is paper, hanging files and manila folders, bankers boxes. Ex 1000 files = 400.00  
Total $