Document Management ROI Calculator

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Scan123 Electronic Document Management Software

The choice is yours... but what's the cost of filing paper documents? ...let's do the math!

Quickly figure your monthly cost of paper filing -

The form below will assist you in figuring the real costs of filing everything with paper. We have put in figures for an average small business, but feel free to adjust to your numbers. Each time you change a figure and move to the next, the form is updated automatically. If you are in a hurry, just push 'Calculate'! If you need assistance with this handy tool, call 1-888-481-3727 and we will walk you through it.


Figure total employee cost per hour
Average Hourly Wage for Admin/Filing Staff
Employee Benefit/Burden %
Total

Figure monthly cost to file new documents
Number of files added each month:
Time required to prepare and file each (in minutes)
Total

Figure monthly cost of storing old files
Number of four drawer filing cabinets
Square footage required for a single cabinet
Office space lease per square foot $
Total rental cost for on-site file storage
Total rental cost for OFF-site file storage $
Total

Figure monthly cost to retrieve documents
Number of people who retrieve documents
Average # of documents retrieved per person, per day
Average time to retrieve each document, in minutes
Average workdays per month
Average labor cost per minute $
Total

Figure monthly cost to find mis-filed/mis-labeled documents
Average number of mis-filed documents per month
Average time to find a mis-filed document (in minutes)
Average labor cost per minute $
Total

Figure monthly fax costs
Number of documents faxed out daily
Average time taken to fax each document, in minutes
Average labor cost per minute $
Average workdays per month
Total

Figure monthly courier costs
Number of documents sent via Fed Ex or UPS daily
Average workdays per month
Average cost of UPS/Fed Ex service $
Total

Figure monthly cost for supplies
Cost for supplies per 500 files stored per month =$200.00. This is paper, hanging files and manila folders, bankers boxes. Ex 1000 files = 400.00
Total $

We'll show you how to reduce your entire paper shuffle time and expense by more than 75%. Have a paperless office!

What if Scan123 document management software saved you $2000 a month for the cost of $349 a month?

Call 888.481.3727 Now for a free 15 minute demo. It's a no-brainer.

Electronic Document Management - (EDM) - Easily Achieve The Paperless Office Now!