This is part 3 of a 3 part series called “Is a document management solution in your future?”
Documents with high frequency of access
Employee files are another great place to start. By law, they have to be kept confidential. They may be accessed by multiple people, including senior management and the payroll department. How do you know who has been rooting around in the file room? HR information can be a nightmare to protect unless you have a great document management system to help you. And because they have to be kept forever, a document management solution is the right way to keep them.
It’s particularly nice for businesses with multiple locations – you sure don’t want to be sending employee files around by courier or through the mail!
Here’s a great idea. Why not use Electronic Document Management and forego all of the worry, wasted space, wasted labor, and wasted supplies? Imagine that at the click of a button your electronic documents are safely and quickly encrypted and sent to the equivalent of a digital vault, waiting patiently if 4 years later you may need to quickly acquire a digital copy? Oh ya, that simple service exists now for a fraction of what you pay to keep all your paper documents now. Have any questions?
This is part 3 of a 3 part series called “Is a document management solution in your future?”
See part 1 here: