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February 18, 2019  |  In Best Practices, Dealership, Document Scanning, Security

Even your long time employees will agree that Scan123 saves time

Amber Hayward Hill is a third generation employee of Ocean Crest Chevrolet Buick GMC Cadillac in Warrenton, Oregon. After making the switch to a new DMS, Amber recognized the need for “a more web based storage system.” Amber decided to go with Scan123 and says “Our new DMS integrates with Scan123 so it’s really awesome […]

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January 11, 2019  |  In Best Practices, Document Scanning, Marketing, Savings, Scan123

How Scan123 can help you prepare for a smooth audit

Audits. You are constantly auditing every year. Monthly and quarterly, you might audit flooring inventory, or parts inventory. Annually, you might be auditing your 401(k) plan deductions, meals and entertainment expenses and categorizing assets for depreciation. Less frequently, you might be audited by outside agencies such as the DMV. Auditing your records can uncover deficiencies […]

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December 6, 2018  |  In Best Practices, Document Scanning, Electronic Document Management, Marketing, Scan123

5 simple steps to make going paperless a reality

So, you wanted to go paperless, but here you are still printing and filing paper. What happened? Make a goal to become more organized for the new year by scanning and storing your documents electronically! Once you start scanning, do what you can each day and eventually all of your documents will be scanned. This […]

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November 13, 2018  |  In Best Practices, Electronic Document Management, Marketing

6 Office Hacks to Get You Organized Now

It’s been another busy day in the sales department. You run from appointment to appointment with little time to finish up the paperwork on your active accounts. A coworker comes to you looking for the Smith file. You have over 10 active accounts and can’t seem to find it. It could be waiting for the […]

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October 29, 2018  |  In Best Practices, Electronic Document Management, Marketing

The Value of Scanning & Canon Scanners

What if an expensive scanner isn’t an option? Have you been trying to find a way to get started with scanning and storing your documents electronically in the Service Department but can’t get the owner on board because the start up costs are just too expensive? Paper is stacking up and the dealership isn’t getting […]

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October 4, 2018  |  In Best Practices, Electronic Document Management, Finance, Marketing

Scan Payroll Files

Every year you review the boxes of files and prepare a large shred. Boxes upon boxes of files that you have been holding onto for years. You come across boxes labeled “PAYROLL,” should you shred these too?   How long should you keep payroll files? In most cases, you may find it safest to never […]

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