Departments

HR

Your company’s Human Resources department deals with some of the most sensitive files your business has, and you need to safeguard many documents, sometimes forever. The retention requirements imposed by The Health Insurance Portability and Protection Act of 1996 (HIPPA) extend long after your business ceases to exist as a legal entity.  

Scan123 allows you to preserve Human Resources documents, which protects them, but also keep them within an arm’s reach.  When a worker’s compensation claim, or a harassment complaint, or a regulatory audit begins, you can have all the documents you need at your fingertips, without leaving your desk.  

Simplify your human resource department by digitally storing your:
Applications
Benefits Election
ICE Information
Identification Cards
Payroll Documents
Recruiting Information
W4s, I9s
Worker's Comp Documentation

Sales Team

What if your staff had the following readily available every time they answer the phone?

Every product brochure from the past five years

The customer’s last credit application

Service records for customers, including recommendations

History of every product or service the customer bought from your company

Accounting Department

A paper filing system won’t allow you to keep pace with expectations from changing government regulations and customers, and it’s an expensive way to manage your files. At $30 per square foot, you may be spending as much as $50,000 a year to solely store paper! Imagine you have an already grumpy customer and you have to tell them their file was misplaced in that mess.  Those same pages fit will in a digital filing cabinet that can be searched and costs a fraction of the price. Check out our ROI Calculator to see just how much our electronic filing system can save you.

Consolidate accounting functions
Access documents from anywhere
Automate redundant processes
Increase customer satisfaction
Boost your economics of scale
Meet federal, state, and government standards