Many companies choose to integrate their month’s-end reports directly into Scan123 for added security. This way, in the event of a disaster, access to your data won’t be interrupted.


Software integrations into your current data management system (DMS) allow you to retrieve documents seamlessly. We customize your Scan123 account for your DMS and cabinet needs.

Enhance search capabilities

Reduce keyword entry

Eliminate data entry

Perfect for barcodes

Customized programming

Custom for your DMS and organizational needs

desktop computer with scan123 web application on the screen

Account Security

Security is a top priority for us. We use the latest encryption technology to keep your data private and secure. During transmission, storage and encrypted offsite backups, Scan123 will give your company the opportunity to operate in a fully compliant manner when implemented properly.

256-bit military-grade encryption

Utilized for file storage and retrieval

SSL encryption

File authentication for trusted users

Compliant with federal regulations

HIPAA, Sarbanes-Oxley, GLB, etc.

Autocomplete & Blank page skip

We offer features that allow you to save time scanning and reduce headaches later.

Autocompletion of folder names

Save time and reduce misfiled documents

Blank page skip

Automatically skip blank pages when using a Twain-compliant scanner

Optical Character Recognition

OCR is an enhanced search feature that captures your document’s text at scanning and allows you to search for the text after the document is uploaded to your Scan123 account.

Expansive search capabilities

Search multiple cabinets

Search text on your scanned images

Search multiple file types

Scan123 on-the-go

The Scan123 app brings you the full functionality of the Scan123 desktop client. Use your smartphone or tablet camera to scan single or multi-page documents and organize them into folders and cabinets within your Scan123 account. Review legal documents or upload receipts all from your smartphone or tablet.

scan123 on android phones
Full functionality of the Scan123 desktop client
Use your Android smartphone or tablet camera to scan
Upload documents straight to your Scan123 account

Increased User Level Security

With 2-factor authentication and IP restriction, you are always in control of who can access your Scan123 account and from what computer.

2-factor authentication

Verify user identity by cell phone number

IP Restriction

Limit which locations users are able to access your documents from

All color scanning

Never worry about scanned image quality with color scanning on all document sizes.

Photo-quality scanned images

Retain image quality on all documents

Auto-file compression on all scans

Reduce file storage space you use


We offer our customers unlimited storage, users, scanning stations, cabinets, and access to our amazing Support team at no extra cost. W understand that your scanning and storage setup is as unique as your business.

Unlimited file storage

Data storage plans grow with you

Unlimited users & scanning stations

Data storage plans grow with you

Unlimited support & training

Set up new scanners and train new users