Are you looking to start scanning or add additional scanners to your office? We understand that adding a new scanner to your office can feel like a large expense – that’s why we have created this guide to help you find the right scanner. A high quality scanner like Fujitsu scanners that work best with Scan123 are a great investment. These scanners will help you continue the process towards becoming a paperless office. At 120 pages per minute, you will appreciate the reliability and efficiency it will bring to your office.
How many scanners should you purchase?
Business with One Location
Accounting: 1 scanner
Service: 1 scanner
For a business with one location and no offsite corporate office, we recommend you purchase a total of two scanners, one scanner for the accounting office and one scanner for your service office. The scanner in the accounting office will tackle all of the paper funneled through the accounting office: Accounts Payable, Car Deals, HR, etc. The scanner in the service office will take care of your Service Repair Orders, Parts Tickets, Warranty, etc.
In the accounting office, the scanner will sit on one person’s desk and for efficiency, designate this person to scan all of your files. In the service office, place the scanner on your cashier’s desk and this person will scan all of the service documents.
Centralized Accounting Office with 2 – 3 Locations
Accounting: 1 scanner
Service: 1 scanner per location
If you already have a centralized accounting office setup for your business, depending on your volume of paper, you most likely will need one scanner in the accounting office and one scanner for your service office at each location. The scanner in accounting will sit on one person’s desk and for efficiency, designate this person to scan all of your files: Accounts Payable, Car Deals, etc. In the service office, place the scanner on your cashier’s desk and this person will scan all of the service documents for that location.
Centralized Accounting Office with 4 + Locations
Accounting: 2 + scanners (Accounts Payable, Car Deals, HR, etc)
Service: 1 scanner per location
Purchase at least 3 scanners, 2+ for accounting and 1 scanner for service per location. In the accounting office, purchase a scanner for each department clerk: Accounts Payable, Car Deals, HR, etc. Designate one person from each department to scan documents for their department. In the service office at each location, place the scanner on your cashier’s desk and this person will scan all of the service documents.
What Scanner Model Should You Buy?
We recommend that you purchase Fujitsu fi-model scanners that are TWAIN compliant to scan your documents with Scan123. These scanners are reliable, quick and space-efficient. We have been using Fujitsu scanners for 20 years and continue to recommend them for our customers. These scanners will handle a large volume of scans and require minimal maintenance over their life. The Fujitsu fi-scanners we recommend will scan 120 pages per minute, double-sided. This means that all of your scans will be completed in under a minute – that’s fast! At only the size of a shoebox, you could manage to put a scanner on the desk of every one of your employees and not feel like they were taking over your office. There’s no need to take out a desk or carve out somewhere in your office to house a large all-in-one central copier/scanner.
If you are a smaller dealership, selling around 20 cars per month, we recommend a low volume scanner such as the Canon DR-225c. This scanner is comparable in reliability and size as the Fujitsu models. You will pay half of the cost of a Fujitsu scanner while still enjoying compatibility with Scan123 service.
Preferred Scanner Models for High Volume Scanning:
Models for Low Volume Scanning:
Do you already have a scanner on hand that you want to connect to Scan123? Another brand or model of scanner may be compatible. Give us a call to confirm compatibility. Call 1-888-481-3727 Option 1. Click here to Contact Support to check for Scanner Compatibility.
Where Should You Buy Your Scanner?
While we don’t have a preferred vendor to purchase your scanner, we would like to help you find your next scanner. We will post the best scanner deals we find each week – see the current deals below!
Ebay holds strong with the best deal for both recommended scanners: Fujitsu fi-7160 at $849.00 (plus $19.99 shipping) and Fujitsu fi-7030 at $550.00 (free shipping). Both of these scanners are listed as New Condition – amazing!
Fujitsu fi-7160 $849.00
Fujitsu fi-7030 $550.00
Before you start looking, ask yourself if you would prefer a new or used scanner. A new scanner will come with a Limited Warranty to protect your purchase for one year. Often, a used scanner can be purchased for a fraction of the price of a new scanner. Be cautious with all used scanner purchases, as they often do not come with a warranty and may need maintenance such as consumables replacement or other parts replacements.
The best deal we’ve heard yet: One of our customers purchased 10 Fujitsu fi-6110 scanners for $600. These scanners used to be priced at $679 each new – what a deal!
Are you an Amazon Prime Member? We consistently find great deals on new Fujitsu fi-7160 scanners from Amazon around $890.00 and Canon DR-C225 around $320.00. With free 2-day shipping, you can order your scanner and start scanning in the same week!
If you can’t pass up a good deal on a used scanner, check out these vendors:
- Estate sales
- Going Out-of-Business sales
We would love to hear the best deal you’ve received on buying a new or used scanner. Let us know!