A: With Electronic Document Management, there are 4 major areas of savings that can be measured plus many other secondary areas of savings. In the intrest of brevity, we will discuss the 4 major areas. Studies have demonstrated that companies that file with paper spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
1)In the Paperless Office your time spent filing is reduced by 50-75% compared to paper filing. You just put the documents in a high speed scanner and save the electronic documents.
2) In the Paperless Office your retrieval time of files, which is followed by refiling, is cut by 90+%. Usually higher paid people need to retrieve files. In paper-based systems. Workers waste approximately 20% to 40% of their time searching for documents.
3) In the Paperless Office common Office Supply costs for file cabinets, folders, paper, clips, etc., are reduced greatly.
4) In the Paperless Office storage space to save old files goes away. In many businesses and industries, the space used to save files is very expensive (Medical, Legal, Accounting firms, etc.) and typically not access friendly to those employees that need to get to them. If you would like to see a system that addresses all these issues, please go here.