This is a real desk, in a real business, in an un-named location in Oregon.
I don’t even Know where to start. I mean, let that picture sink in. Who could find anything on that desk. It would take hours to take all of the paper files and folders and put them where they should go. The very thing that I’m trying to do as a paperless evangelist is prevent this sort of quandary. what an utter waste of time and effort. I want to talk to you about how easy it is to put in place a simple, easy to follow Electronic Document Management system for your business.
Storing paper documents this way may seem handy to some, but it is inefficient. NO ONE could find a lost invoice in that mess. Time is a scarce, non-renewable resource. Once it’s gone, you can’t get it back. And it’s not free. You’re paying employees for their time right now, aren’t you? And that’s costing your company, which leads to the second point.
You will save your company money everyday with a new Electronic Document Management (EDM) system for your business.
When you add up all of the time that all of the employees at your company spend filing and retrieving documents, needlessly looking for lost files, it can add up to a lot of hours in a week. Multiply that by an employee’s hourly wage. We are now talking about tens of thousands of dollars gone forever over time.
with a new EDM system for your business you’d have restricted access to confidential or sensitive files
Hey, you better know right now that your confidential files are secure. (You better not be filing them on desks like this or in hallways and backrooms!) A good EDM a system is secure. If you have that you can sleep much better at night.
You would have Legal compliance
Do you even know what state and federal requirements are involved to make you comply? Here again, a good Electronic Document Management system will help you comply.
You would have really, truly backed up files
What if there was a fire near that desk? With EDM, your documents would be stored in geo-redundant, mass storage that’s secure from a single location disaster such as flood or fire, not just a back up in the company safe.
For those of you that are fairy new to Scan123, welcome aboard. Take heart in the fact that you are turning this all around!
For those not acquainted with Scan123 yet, here’s a free 20 minute online demo of how easy this can be for your company to solve these problems all at once. We can help. What are you waiting for?